FORM W2/1099/42A806 FILING REQUIREMENTS FOR THE STATE OF KENTUCKY
Form W-2
Kentucky mandates that employers submit Form W-2 to report an employee’s statement of wages and taxes including gross wages, social security, Medicare taxes withheld. The employers should file Form W2 electronically with the State agency only if there is a state tax withholding.
The State requires you file Form K-5 along with the W2 Forms.The Kentucky Department of Revenue accepts W2 information return via web-based filing or CD. A Transmitter Report, 42A806 must be included on CD Submission. It is not required for Web based filing. Visit revenue.ky.gov for more information about the Kentucky e-file specification and Contact information of
CD submission.
Form 1099
Kentucky mandates to file 1099 Forms directly with the State. Form 1099 reports the payments made to independent contractors, rents, royalties, fishing boats proceeds, interest income, dividends & distribution, real estate proceeds, etc.
The Kentucky state’s requires the following 1099 Forms
The State mandates to attaching the Form K-5 along with the 1099 Forms
if there is a State tax withholding. The State of Kentucky follows the IRS Specification with state defined fields in the B payee Record. The DOR accepts electronic 1099 information on CD only.
A Transmitter Report, 42A806, must be included with CD submissions.
Click here to know more about the 1099 e-file specification &
submission guide.
Form K-5: Annual Reconciliation Form
Kentucky state Employers must file the annual reconciliation (Form K-5) along with the W-2s/1099s. Wages/Taxes paid for the each quarters plus the tax due should reconcile with the total amount of Kentucky tax withheld as shown on the Forms W-2s/1099s.
DEADLINES TO FILE W2/1099/42A806 WITH FOR KENTUCKY STATE
Form W2
The deadline for filing W2 Form is
January 31, 2023
Form 1099
The deadline for filing 1099 Form is
January 31, 2023
Form 42A806
The deadline for filing 1099 Form is
January 31, 2023
If the due date falls on a Saturday, Sunday, or legal holiday, file by the next business day.
Avoid last minute stress by filing on time.
INFORMATION REQUIRED TO FILE FORM W2/1099/42A806 FOR KENTUCKY STATE
To complete the Form W2/1099, the following information needs to be readily available
| Employer/Payer Information | Employee/Recipient Information | Federal and State Details |
|---|---|---|
| Name, EIN/SSN, and Address. | Name, EIN/SSN and Address. | Total Wages, 1099-Payments, Federal & State income, and Withholdings. |
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| Where to mail Kentucky Form W2/1099 State Mailing address | |
|---|---|
| Form W-2 | Form 1099 |
|
Kentucky Department of Revenue, Electronic Media Processing, 501 High Street, Station 57, Frankfort, KY 40601 |
Kentucky Department of Revenue Electronic Media Processing 501 High Street, Station 57 Frankfort, KY 40601 |
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